Proposals and Bid Requests

Any opportunities that are available to provide services or materials for the City of Hendersonville are shown below.

The City of Hendersonville uses a web-based process through Quest Construction Data Network for capital project advertisement and bidding. This process delivers construction project advertisements and bid documents in a timely and cost effective way. Project advertisements on QuestCDN and on the City of Hendersonville website will include the Quest project number which you will need to access the electronic bid documents. Benefits of the electronic delivery of bid documents from Quest CDN include:

  • You may become a member of Quest CDN without cost. You only pay for the bid documents you download.
  • Bid documents can be previewed without cost. You can look over the plan drawings and specifications before deciding whether to download the bid documents.
  • Bid documents will be delivered in the Adobe PDF format so there is no software investment required, just the free Adobe Acrobat Reader program.
  • You can print just the pages you need, helping to reduce paper waste.
  • If addenda are issued, you will automatically be notified by email to return to the website to access them. Addenda may be downloaded without additional cost.
  • Plan holder lists and project bid results will be available on the website.

Please see below for project specific information. Please click here for online bidding instructions.


Invitation to Bid for the N. Main Street Sidewalk Project

Sealed Formal Bids Will Be Opened on December 6, 2017

The City of Hendersonville will open sealed formal Bids at 2:00pm on Wednesday, December 6, 2017, for the furnishing of materials, labor, and equipment for the construction of the N. Main Street Sidewalk Project in the City Operations Center, 305 Williams Street, Hendersonville, NC 28792. The project generally consists of the installation of approximately 2,500 linear feet of sidewalk along N. Main Street and Ochlawaha Drive, installation of a City purchased and provided pedestrian bridge and associated curb and gutter and storm drainage improvements and the construction of approximately 2,500 linear feet of 8-inch DIP waterline.

For this project bids will ONLY be received and accepted via the online electronic bid service through Complete digital project bidding documents are available at through the City’s website or You may download the digital plan documents for a non-refundable charge of $20 by inputting Quest project #5418161 on the website’s Project Search page. Please contact at 952-233-1632 or for assistance in membership registration, downloading this digital project information and vBid Online Bid Submittal. To submit a vBid online bid (which is required for this project) you must download the project document file from QuestCDN which will add you to the plan holders list and gain you access to vBid Online Bidding.

Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Addenda will be emailed to those on the plan holders list. The City will not be responsible for full or partial sets of Contract Documents, including any Addenda.

A pre-bid conference will be held at 2:00 p.m. on November 15, 2017 at the City Operations Center, 305 Williams Street, Hendersonville, NC 28792. Interested parties are invited to attend this meeting to review the plans, ask for additional information or clarifications, or visit the project site. Attendance at the pre-bid conference is highly encouraged but is not mandatory.

Each Bidder must be licensed under Chapter 87 of the North Carolina General Statute. All bids must include a non-collusion affidavit.

E-VERIFY. The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor uses a subcontractor, the Contractor shall contractually require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

Each proposal shall be accompanied by a bid deposit in the amount of not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instruction to Bidders. The City reserves the right to waive any informality, to reject any and all proposals, and to award a contract which, in its judgment, is in the best interest of the City of Hendersonville. It is the policy of the City to award public building contracts without regard to race, religion, color, creed, national origin, sex, age or disabling condition.

Invitation to Bid

Addendum #1 (Issued November 21, 2017)

Addendum #2 (Issued November 29, 2017)

Addendum #3 (Issued December 1, 2017)


City of Hendersonville - Downtown Hanging Basket RFP

The City of Hendersonville North Carolina is requesting proposals from qualified contractors to prepare, install and maintain downtown Hendersonville's hanging baskets. Please find a link to the RFP and to the associated Project Cost Worksheet (excel) below.

Hanging Basket RFP

Project Cost Worksheet

To be considered, a proposal must be received by 2:00 pm on Friday, November 17, 2017. You may e-mail proposals to Lew Holloway, Downtown Economic Development Director at or drop off a hard copy proposal at the front desk of the City Operations Center at 304 Williams Street, Hendersonville NC 28792

Questions may be addressed to: Lew Holloway - (828) 233-3216 or


City of Hendersonville - General Obligation Refunding Bond RFP

The City of Hendersonville, North Carolina is requesting proposals from financial institutions with respect to a commercial loan to be evidenced by a $1,360,000 General Obligation Refunding Bond, Series 2017, the proceeds of which will be used to advance refund the callable maturities of its General Obligation Sidewalk Bonds, Series 2008.


To be considered, a proposal must be received by 12:00 pm on Wednesday, September 13, 2017.

Email submission of the proposal to:             

Questions may be addressed to the City through its financial advisor or bond counsel:

Financial Advisor
David Cheatwood / Charlie Shoemaker First Tryon Advisors
1355 Greenwood Cliff, Suite 400
Charlotte, NC 28204
(704) 926-2447

Bond Counsel Scott Leo
Parker Poe Adams & Bernstein, LLP 401 South Tryon Street, Suite 3000
Charlotte, NC 28202
(704) 335-9858