Proposals and Bid Requests

Any opportunities that are available to provide services or materials for the City of Hendersonville are shown below. 

The City of Hendersonville uses a web-based process through Quest Construction Data Network for capital project advertisement and bidding. This process delivers construction project advertisements and bid documents in a timely and cost effective way. Project advertisements on QuestCDN and on the City of Hendersonville website will include the Quest project number which you will need to access the electronic bid documents. Benefits of the electronic delivery of bid documents from Quest CDN include:

You may become a member of Quest CDN without cost. You only pay for the bid documents you download.

  • Bid documents can be previewed without cost. You can look over the plan drawings and specifications before deciding whether to download the bid documents.
  • Bid documents will be delivered in the Adobe PDF format so there is no software investment required, just the free Adobe Acrobat Reader program.
  • You can print just the pages you need, helping to reduce paper waste.
  • If addenda are issued, you will automatically be notified by email to return to the website to access them. Addenda may be downloaded without additional cost.
  • Plan holder lists and project bid results will be available on the website.

Please see below for project specific information. Please click here for online bidding instructions.

Monday, February 19, 2018 10:49:00 AM

Request for informal bids for the STORMWATER IMPROVEMENTS ALONG BUNCOMBE STREET (300 BLOCK) 

Request for informal bids for the STORMWATER IMPROVEMENTS ALONG BUNCOMBE STREET (300 BLOCK) - The project generally consists of the installation of approximately 300 linear feet of 36” HDPE or equivalent pipe and five (5) junction boxes as well as the filling/ abandonment of the old system.

Complete digital project bidding documents are available at through www.questcdn.com. You may download the digital plan documents for $10 by inputting Quest project #5565676 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information.

Posted by Mark P Monday, February 19, 2018 10:10:00 AM

RFP - Information Technology Services 

The City of Hendersonville is requesting proposals for professional information technology (IT) services from capable vendors.  The City currently contracts a portion of its IT support and management with a third party. 

RFP

Posted by Tammie D Friday, February 16, 2018 9:10:00 AM

Request for Proposals 2018 - 2019 Downtown Hendersonville Landscape Maintenance Services 

The City of Hendersonville's Downtown Economic Development Program is requesting proposals for the maintenance of our downtown planters. The vision for landscape services within the Main Street and Seventh Avenue districts is to provide vibrant, well maintained landscaped areas which contribute to the pedestrian experience. Safety, cleanliness and attractively maintained landscape features are a top priority.

This RFP is intended to help us identify a working partner to maintain our existing service levels while also working with the City’s Downtown program to move towards a more perennially driven landscape program. Please note that we've included an Excel Spreadsheet for providing your proposal cost estimate.

Proposals Due: March 2nd, 2:00 pm at the City Operations Front Desk; 305 Williams Street, Hendersonville, NC 28792. Proposals can also be submitted electronically to Lew Holloway at lholloway@hvlnc.gov. Please include "2018-2019 Landscape Maintenance RFP Submission" in the subject line.  Question about the RFP can also be directed to Lew Holloway the Downtown Economic Development Director at 828.233.3216.

Links to all of our RFP documents are located below:

2018 - 2019 Landscape Maintenance RFP

Exhibit A - Main Street and Seventh Avenue Municipal Service Districts

Exhibit B - Cost Estimate Worksheet

Exhibit C - Typical Raised Bed Layout

Contractor Questions (Updated 2/14/2018)

1. Does the mulching on 7th ave. include the small areas beneath the street trees (crape myrtles etc.) along the street and the raised planters at the RR station? Does the work include the clean up and weeding necessary to place the mulch? Is there any limbing or pruning of those trees required?

a) Yes, the square footage listed in the excel sheet is an estimation of this total, but the concept is to cover the raised beds immediately around the depot and the small tree wells for the Crape Myrtle. b) Whatever is need to effectively mulch these beds. b) We are currently working with our arborist on an inventory and maintenance plan for the crape myrtles, no doubt this will include some pruning (no tree care is expected as a part of this contract).

2. Are we to specify on the bid the container or root size of the plants and are you going to go by AAN standards?

Yes and Yes.

3. What is the maintenance requirements for the "planting buffers(4) associated with at City Hall? Weekly weeding, any planting, mulching?

The “Level of Service” for the City Hall beds is the same as for the raised beds on Main Street and is outlined in the RFP. 

Tuesday, February 13, 2018 5:33:00 PM

REQUEST FOR STATEMENTS OF QUALIFICATIONS for On-Call Geotechnical Engineering and Construction Materials Testing Services 

The City of Hendersonville, North Carolina (City) is requesting Statements of Qualification (SOQ) from qualified firms to provide geotechnical engineering and construction materials testing (CMT) services for various projects. Responding firms should be licensed to practice engineering by the North Carolina Board of Examiners for Engineers and Surveyors and have at least one staff member currently licensed as a Professional Engineer in the State of North Carolina. The City intends to contract with up to two qualified firms to provide on-call professional geotechnical engineering and CMT services required for the design & construction of various infrastructure projects. Work will be allocated to the selected firms on a rotational basis. SOQs shall be submitted in PDF format via e-mail. Submissions must be emailed to Adam Steurer, EI, Utilities Engineer, Hendersonville Water and Sewer Department, Hendersonville, NC at asteurer@hvlnc.gov by 2:00 p.m. local time on Friday, March 2, 2018.

Tuesday, February 13, 2018 5:30:00 PM

Advertisement for Construction Manager at Risk for Construction Project 

City of Hendersonville is accepting proposals for a Construction Manager at Risk for a new Building
Maintenance and Grounds Facility proposed to be located in the southeast corner of Patton Park in
Hendersonville, NC until February 15, 2018 at 2pm in the offices of The Tamara Peacock Company
Architects located at 104 First Avenue East, Suite A, Hendersonville, NC 28792. This project
consist of two new buildings totaling 15,100 square feet that will house the City of
Hendersonville’s Building Maintenance and Grounds Divisions. The main building is to be located on
the northwest portion of the site and consists of one floor and a mezzanine with a total gross area
of approximately 12,000 square feet. The second structure is to be a covered parking area of
approximately 3,100 square feet and is to be located on the southeastern portion of the site. The
work has an estimated total construction budget of $1,200,000. All proposals must demonstrate
compliance with all aspects of North Carolina law and City of Hendersonville policy, including MBE,
verification and other requirements. As a general guide to prospective proposers, the Construction
Manager-at-Risk Selection Procedures adopted by the North Carolina State Building Commission,
appropriately modified for use by City of Hendersonville, will be employed in this process. The
owner retains the unqualified right to reject any and all proposals. The owner may or may not
interview potential candidates to assist in the selection process. Please contact the architect
below to obtain the prequalification package.

A Pre-Proposal Conference* will be held on:
Conference Date: Friday January 26, 2018 Conference Time: 10 am
Conference Address: 305 Williams Street Hendersonville, NC 28792 For purposes of coordination,
primary contact for project information is:
Project Manager: Brian Price
The Tamara Peacock Company Architects
Mailing Address: 104 First Avenue East, Hendersonville, NC 28792 Phone Number: 828-696-4000
E-Mail Address: brian@tamarapeacock.com

Tuesday, February 13, 2018 5:29:00 PM

INVITATION TO BID FOR A PEDESTRIAN BRIDGE PROJECT AT 310 LILY POND ROAD 

SCOPE OF WORK

The City of Hendersonville is seeking experienced contractors to remove an existing steel pedestrian bridge, construct new concrete bridge abutments, install steel H piles, and set a bridge at 310 Lily Pond Road.   The proposed work is outlined below. This contract will be valid for the length of the project and shall include a one year warranty on workmanship and materials.  The project is expected to begin around March 1, 2018 and be completed before April 30, 2018 or as our schedule allows.  The contractor shall be responsible for all permits and utility locates.  The contractor will provide all necessary traffic control, signs, cones, etc. and provide flagmen as needed.

Notes about the exiting bridge at the Whitmire Building (Tom’s Park):

The existing steel bridge is in poor shape and will be removed in preparation for new abutments, H piles and preparation to set a replacement bridge.  The contractor can relocate the bridge offsite or disassemble the bridge on site as fast as possible.  The contractor is responsible for complete removal of the bridge, existing abutments, and piles (if present).

Notes about the replacement bridge:

The replacement bridge is currently located on HWY 225 (Greenville Highway) across from the Public’s Grocery Store construction site.  The site contractor for Public’s or other contractor will relocate the bridge from HWY 225 to Tom’s Park or the Whitmire Building in preparation to set this bridge on the new abutments.  We do not have a schedule for this work at this time. 

Notes about the H piles and concrete abutments:

Design specifications for the H piles and the abutments are included in this package.  H piles shall be installed according to the specifications and according to the recommendations of BLE, Inc.  Pile size and quantity shall be determined by consulting with BLE, Inc.  Pile depth shall be determined on site during installation by consulting with BLE, Inc.  Concrete abutments shall be installed according to the specifications and according to Dunn Structural Engineering, PLLC, if consultation is necessary.  Some excavation and grading is required for this project.  Some asphalt work will be required in order to install the abutments and after the bridge is set in place, in order to tie the existing asphalt to the bridge (on both sides of the bridge).

Bids for this work will be received by:

Tom Wooten., Public Works Director

City of Hendersonville

305 Williams Street

Hendersonville, NC 28792

Phone:  828-697-3084

Fax: 828-697-3089

 

All questions should go to Tom Wooten at the twooten@hvlnc.gov or (828) 697-3084.

Contractors are encouraged to stop by the existing bridge(s) and review the proposed work prior to submitting a bid.

SUBMISSION OF BIDS  (LINK TO BID DOCUMENTS)

Bids should be submitted via email to Tom Wooten or hand delivered to 305 Williams Street (City Operation Center) in a sealed envelope with Pedestrian Bridge Project on the outside of the envelope by 2:00PM on February 16th, 2018.  Email address is twooten@hvlnc.gov.   No bids will be accepted after this time.

Tuesday, February 13, 2018 5:28:00 PM