Accounting Coordinator

Responsible for performing a variety of financial and administrative accounting functions in support of the City’s operations.  An employee in this class is responsible for a range of administrative and accounting functions. Tasks involve the processing, verification, reconciliation, and reporting of financial transactions. Primary responsibilities include daily cash reconciliation, accounts payable, accounts receivable, payroll-related processes, journal entry preparation, and report generation. The position requires strong organizational skills, attention to detail, and the ability to manage recurring deadlines. Work is performed under general supervision of the Assistant Finance Director and requires the use of independent judgment and confidentiality.

ESSENTIAL JOB FUNCTIONS

• Prepares and processes weekly accounts payable, including reviewing invoices, verifying G/L coding, and distributing payments.
• Reviews supporting documentation for payments to ensure compliance with internal control procedures and financial policies.
• Maintains vendor information and follows up on missing or inaccurate invoices with internal departments or external vendors.
• Reconciles accounts payable subledgers to vendor statements; researches and resolves discrepancies.
• Manages accounts receivable and miscellaneous revenue processes, including internal billing, receipt imports, and prepares related reconciliations as needed.
• Prepares and distributes weekly and monthly financial reports to internal departments, including subledger summaries and transaction lists.
• Prepares journal entries for refunds, payment platform activity, credit card transactions, and other recurring financial events.
• Assists in reconciling bank activity.
• Processes payroll-related remittances such as garnishments, deductions, and rotating third-party payments; assists with payroll verification documentation.
• Serves as a liaison between the Finance Department and other departments to resolve payment, coding, and documentation questions.
• Reviews and processes payment card transactions, ensuring proper documentation, account coding, and compliance with internal policies and audit requirements.
• Supports recurring financial tasks related to internal operations, including postage usage tracking, interdepartmental charges, and cost allocation entries.
• Retrieves and sorts department mail; performs routine cash handling and office administrative support related to accounting operations.
• Provides training and technical support to department users on payment procedures and reconciliation practices.
• Performs other related job duties as assigned.

QUALIFICATIONS

Education and Experience:

Associate’s degree in accounting, Business or related area; and two (2) years of experience in Accounting, Business; or an equivalent combination of education and experience. 

Special Qualifications:

• Possession of a valid driver’s license to operate a motor vehicle.  Requirement exists at the time of hire and as a condition of continued employment.

Knowledge, Skills and Abilities: 

• Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GASB).
• Knowledge of municipal accounting practices, including general and fund accounting.
• Knowledge of laws, general statutes, rules, and regulations governing municipal financial operations.
• Knowledge of fiscal recordkeeping, internal controls, and audit documentation standards.
• Knowledge of spreadsheet applications and financial systems as they relate to assigned tasks.
• Skill in Microsoft Excel, including formulas, data validation, and reconciliation tools.
• Skill in compiling, evaluating, and reconciling accounting records and reports.
• Skill in oral and written communication to explain procedures and resolve discrepancies.
• Ability to make accurate and timely arithmetic computations.
• Ability to prioritize tasks, manage recurring deadlines, and maintain attention to detail.
• Ability to interpret and apply financial procedures in a public sector environment.
• Ability to develop and maintain effective working relationships with employees, departments, and vendors.
• Ability to provide technical support and training to others on accounting procedures.

PHYSICAL DEMANDS

Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.

WORK ENVIRONMENT

Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.