Purchases less than $2,500.00 do not require a Purchase Order (PO) and may be made through Procurement Cards (P-Cards), check requests, or vendor accounts.

Purchases between $2,500.00 and $4,999.99 must be obtained through an informal quote process.  Informal quotes are those obtained via verbal communications, email, or fax.

Purchases between $5,000.00 and $29,999.99 are obtained through formal quote process.  Quotes may be received via U.S. Mail, email, fax, or hand delivery.

Purchases between $30,000.00 and $89,999.99 are obtained through informal bids in accordance with N.C.G.S. § 143-131

Purchases of $90,000.00 and above are obtained through formal bids in accordance with N.C.G.S. § 143-129

Purchasing Policy

Purchasing

Formal solicitations are posted here.

The City operates under a decentralized purchasing system; individual departments purchase those goods and services required to effectively perform their functions. Although the City operates under a decentralized procurement system, the Finance Department acts as a liaison between departments and is responsible for administering and enforcing purchasing policies and procedures. The Finance Department oversees processes, and provides assistance with vendor information. In addition, the Division is responsible for the recording and management of all capital assets.  The City does not maintain a vendor list.  To be notified by email concerning upcoming projects, RFQ's or other solicitations please contact the specific department directors.

Purchasing Policy Information:  

John P. Buchanan, CPA, 

Accounting Supervisor
Jbucanan@hvlnc.gov

(828)233-2880